This page contains links to policies, procedures and associated guidance that apply across Transplant Sport and it’s membership.

The Memorandum & Articles of Association

The memorandum and articles of association are two essential documents required to set up a limited company in the UK. They are both a matter of public record. The document below sets out how Transplant Sport was set up as a company and how it is run, governed and owned.

Memorandum & Articles of Association

Declaration of Trust

  • Declaration of Trust 1980
  • Deeds of Variation of Trust 1985

Equal Opportunities Policy

Transplant Sport is a charity committed to equality. We do not discriminate on the grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation or gender identity.

Privacy Policy

Our privacy policy has been updated to reflect the legal requirements of the General Data Protection Regulation which came into force on 25th May 2018. GDPR gives you more rights over the way organisations use your data.

This summary is provided in the spirit of communicating in plain English. It does not replace or supersede the content of our formal policy (available via the link at the bottom of the page.

If you are a member of Transplant Sport, we sometimes need to get personal and other kinds of data from you for the purposes of supporting you in your Transplant Sport related activities. Occasionally we will need to share it with partner organisations where they are providing part of the service. In the language of GDPR we hold this data under the label “legitimate interests”.

We may collect the following data from you:

  • Name and title
  • Date of Birth
  • Contact information including address, email and phone number
  • Transplant data
  • Ethnicity data
  • Other information relevant to supporting Transplant Sport

If you are someone we would like to work with we may keep your details so we can contact you about our services. We need your permission to contact you for this reason and you can ask us to stop at any time. In the language of GDPR we hold this data under the label “consent”.

We will use processes, systems and good practice to protect your data from hackers and others. We will never sell your personal data.

GDPR gives you a number of rights around your data, including the right to see the data we hold, and – subject to some limits – the right to ask for data to be deleted.

Unless otherwise agreed with you, we will hold your data for up to two years after we last hear from you, unless we are required to do so for legal or auditing purposes.

We use ‘cookies’ on our website to see how people use the site . The cookies cannot identify you. If you continue to use this site we will assume that you are happy with this. At present, we cannot provide the option to browse without using cookies.

If you have any comments, questions or concerns about this policy or how we store, process and use data please contact the office –

Privacy policy

Safeguarding – Child & Vulnerable Adult Protection

Transplant Sport works directly with children and young adults on a range of its projects and programmes and has a responsibility to promote the wellbeing and safety of all people it comes into contact with. Transplant Sport believes that it is always unacceptable for a person to experience abuse or neglect of any kind. Transplant Sport is committed to practice that protects children and vulnerable adults from harm and recognises its duty to ensure that appropriate action is taken where a child or vulnerable adult is experiencing harm or is at risk of harm.

Child & Vulnerable Adult Protection Policy

Child & Vulnerable Adults Protection Annex 1

Child & Vulnerable Adults Protection Annex 2

Safeguarding Children & Vulnerable Adults Incident Report Form

eSafety Policy & Guidance

This policy provides guidance on the procedures that will support and underpin the use of social networking and other online services within Transplant Sport. It is important that all staff, volunteers, trustee members, or anyone working on behalf of Transplant Sport are aware of this policy and agree to the following terms.

eSafety Policy & Guidance


Expenses Policy

This policy sets a framework for claiming expenses incurred on behalf of Transplant Sport. The policy ensures members of staff act reasonably when incurring expenses and achieve value for money.

  • Expenses Policy
  • Authorisation & Expenses Form